Guidelines for Sponsored Webinars

The Canadian Nutrition Society (CNS) organizes webinars throughout the year that provide ideal learning opportunities to its members and the broad nutrition network.  

Webinar Evaluation Criteria

Webinar topics are identified by the CNS Education Committee. In addition, the CNS Education Committee accepts webinar proposals from potential webinar sponsors.  

Webinar proposals are evaluated based on the following criteria:

• Relevance to the CNS member network that includes but is not limited to healthcare professionals, academia/researchers, government/policy makers, industry professionals, other NGOs, trainees.
• Addresses topics of interest that have been identified by CNS committees, members, conference/webinar participants.
• Includes evidenced-based, balanced information based on published science.

Sponsored Webinar Guidelines

If a CNS Webinar has a sponsor connected to it, the following guidelines must be met:

• The CNS Education Committee must approve all speakers based on their expertise of the subject matter.
• The webinar title and description must match the content that is being presented and has been pre-reviewed by the CNS Education Committee. 
• CNS will include recognition that the webinar(s) is being sponsored in all promotions, on the CNS website, at the beginning and end of all webinars, and on the webinar evaluation.
• Industry sponsors must not have a role in the content development of the webinar.
• Each speaker is required to include a "Disclosures" slide in the presentation deck; each speaker must verbally mention these disclosures at the opening of the talk in a meaningful way.
• To support a balanced discussion/ viewpoint and to minimize the possibility for real or perceived conflict of interest, researchers employed or contracted by the industry sponsor must be pre-approved by CNS before they are accepted as a speaker. 
• A moderator/chair will be identified by CNS. The moderator role will be to introduce the webinar and speakers, and to lead the Q&A session. The moderator will review all questions being submitted and will select the questions to be put forward to the speaker(s).
• The invitation to speakers and all coordination must be conducted by the CNS staff member or the webinar chair.
• Research findings must not be shared for the purpose of promoting a specific brand/product. Any mention of specific brands/products must be discussed and approved by CNS in advance.
• Speakers/moderators should refrain from mentioning specific company names during a talk, panel discussion or Q & A period. Should a question be submitted that names a company or product, the question should be paraphrased or dismissed.
• Any materials developed by the sponsor to promote the webinar or conference session must be approved by CNS.
• Research being presented should be primarily from published research. If the research is not yet peer-reviewed it should be indicated as such and pre-approved by CNS.
• CNS will disseminate webinar evaluations electronically following each webinar. The evaluation will include the question “Did you perceive, or were you affected by, any commercial bias during the webinar.”
• CNS webinars, conference sessions, podcasts or other educational events will include the following disclaimer: The views expressed by speakers or other third parties in CNS webinars, events and/or conferences are those of the speaker or third-party and not necessarily of CNS.

CNS Commitment to working with industry partners and sponsors

CNS is committed to maintaining responsible and transparent processes in all of its activities.  As with all of our sector stakeholders, CNS considers and values industry partner and sponsor input, but retains all programmatic and editorial control.  All CNS conference and webinar programming, educational initiatives and award recipients are reviewed and approved by respective CNS committees. To view our Prerequisite, Governance and Operational Principles – CLICK HERE.

Scientific Integrity Principles and Best Practices

CNS participated as a member of the Scientific Integrity Consortium, a group of approximately 30 organizations that came together across scientific disciplines with diverse backgrounds, perspectives and differences in approaches to scientific integrity strategies. The Consortium agreed on the importance of a community consensus and alignment around the necessity for scientific integrity standards and their content. The CNS has officially endorsed the Scientific Integrity Principles and Best Practices and uses them to guide and manage our collaboration with relevant stakeholders.

For questions or discussion, please contact:

Andrea Grantham
CNS Executive Director
andrea@cns-scn.ca
613-482-8020 ext. 1